Academic
Faculty
02.15.02
The purpose of this policy is to advance scholarship and learning through facilitating Open Access to the content of Scholarly Journal Articles produced by Brown University faculty.
Research Integrity, Sponsored Projects
Faculty, Staff, Students
10.10.41
Brown University is committed to preserving and protecting the freedom of research and to maintaining a teaching and research environment that is open and that promotes the free exchange of research results.
Pre-Employment
University All
08.05.04
Brown University (the “University”) appreciates that, as an educational institution, its mission includes providing individuals with opportunities to gain practical experience outside of the classroom. This policy provides guidance for paid internship opportunities at the University, which are a shared responsibility of University Human Resources and the department hiring paid interns
Leave and Absence
Staff
8.25.04
Intellectual Property
University All
10.20.01
Brown University’s Patent and Invention Policy is intended to further the University’s central missions of education and the production, preservation, and dissemination of knowledge. The Policy is designed to maintain the University’s general philosophy regarding the open dissemination of research results and the encouragement of research and scholarship without regard to potential financial gain, while recognizing that commercialization of intellectual property related to certain research is a means to achieve the maximum benefit to society. The Policy aims to assure faculty, students, and staff of fair treatment and appropriate sharing in financial return related to intellectual property.
Payroll
Faculty, Students, Staff
07.40.02
This policy sets forth the requirements for Unclaimed Paychecks and Stale-Dated Paychecks.
Accounts Payable
University All, Visitors & Applicants
This policy states the requirements for paying foreign national visitors and suppliers, including: Visiting professors, teachers, researchers, scientists, guest speakers, as well as other types of independent contractor arrangements.
If you have specific questions about the immigration categories/visas relating to international scholars, contact the Office of International Student & Scholar Services (OISSS).
Accounts Payable
University All, Visitors & Applicants
This policy states how to appropriately pay visiting researchers/scholars.
Researchers/scholars unaffiliated with Brown may receive funding for living expenses and research travel. This policy is intended to clarify when payments to researchers/scholars should be treated as gross income and when the payments are subject to tax withholding. It also clarifies when a researcher/scholar unaffiliated with Brown may receive a reimbursement for bona fide University business expenses that the individual incurred on Brown’s behalf.
This policy applies to all schools, departments, and source of funds.
Finance Operations, Payroll
Faculty, Staff, Students
POL 07.40.03
Payroll
Faculty, Staff, Students
07.40.01
This policy sets forth requirements for resolving underpayments and overpayments to faculty, staff, and students.
Performance and Conduct
Staff, Students
08.20.02
The purpose of this policy is to provide guidance for managing work performance and conduct beyond the annual performance appraisal and annual performance goal-setting process. These steps are not intended to apply to every situation. Instead, the steps are intended to establish expectations to support supervisors and staff to understand performance expectations.
Accounting
Staff
This policy states the requirements for requesting, maintaining, and closing a petty cash account.
Purchasing
University All
The purpose of this policy is to provide criteria for engaging and paying consultants including independent contractors (External Service Providers) who provide professional services (including consulting services) to the University in a manner that complies with federal, state and University regulations.
To Whom the Policy Applies
This policy applies to anyone wishing to contract for professional/consulting services on behalf of the University regardless of the source of funds. This policy supersedes all previous versions of this policy. A department intending to engage an External Service Provider as a consultant must follow University contracting procedures prior to the start of any work or performance of services.
Conflict of Interest
Faculty, Staff, Other
01.10.02
This policy sets forth Brown’s approach to identifying, evaluating, managing, and eliminating actual and potential Institutional Conflicts of Interest (ICOIs).
Athletics Compliance
Staff, Students, Visitors & Applicants
04.05.01
This policy specifies the protocols and associated responsibilities required to implement the NCAA Board of Governor’s Policy on Campus Sexual Violence.
Research Integrity
University All
10.10.37
The purpose of this policy is to ensure all Live-Vertebrate Animal research, teaching, or testing at Brown University (University) is conducted in a manner that is compliant with applicable federal, state and institutional requirements.
Environmental Health and Safety
University All, Other
11.05.02
This policy defines when and under what conditions Minors are allowed to enter Brown University
research laboratories, laboratory support spaces, workshops, art studios and teaching laboratories
(individually a “Laboratory” and collectively the “Laboratories”).
Academic Employment
Faculty
02.10.02
The purpose of this policy is to establish the rules and requirements for Outside Professional Activities, in accordance with all applicable University policies and procedures.
Policy Management
University All, General Public
01.30.01
For the effective and orderly administration of Brown University, this Policy on Policies is established to govern the adoption, revision and publication of Brown University Policies.
Research Integrity
University All
10.10.19
Research Integrity
University All
10.10.25
This policy describes the expectations and responsibilities of Research Personnel regarding the Recruitment process of Human Subjects for research studies. In accordance with The Belmont Report, Research Personnel must respect an individual’s reasonable expectation for Privacy and Confidentiality when gathering information about a potential participant and determining who will invite an individual to participate in research. This policy ensures the equitable Recruitment of potential research participants by providing information regarding appropriate methods and mechanisms for recruiting research volunteers.
Research Integrity
University All
10.10.06
The purpose of this policy is to ensure that all human embryonic stem cell (hESC) research conducted at or funded by Brown University (“Brown” or “University”) is conducted in an ethical manner. The Embryonic Stem Cell Research Oversight (ESCRO) Committee shall have the authority to review and approve, disapprove, or require modifications to any project involving the derivation or use of hESCs.
Events & Guests
Faculty, Staff, Students, Other
01.60.02
The purpose of this policy is to define the requirements for external third-party organizations to use campus space for events, programs or activities.
Governance and Administration
University All
01.20.02
The purpose of this policy is to specify permitted use and restrictions of University facilities and resources for politically-related activity on campus by students and employees. The University supports campus-based activities and programs that enhance the individual capacity of faculty, staff and students to fulfill their rights. However, violation of IRS regulations could have serious ramifications for the University, including loss of its tax-exempt status.
Separation
University All
08.30.01
This policy governs situations where employee(s) are impacted by a position elimination or reduction in force (i.e., layoff). It states the circumstances that govern Severance Pay eligibility when an employee is impacted by a reduction in force. In addition, this policy provides a schedule for Severance Pay to impacted employee(s).
Accounting
Staff
This Post-Issuance Compliance Policies and Procedures (this "Policy and Procedures") sets forth specific policies and procedures of Brown University (the "University") designed to ensure the University complies with applicable provisions of the Internal Revenue Code of 1986, as amended (the "Code") and the regulations promulgated thereunder (the "Treasury Regulations") applicable to tax-exempt bonds (the "Bonds") issued to finance University facilities.
It is the University’s policy to fulfill all requirements that must be satisfied subsequent to the issuance of Bonds in order that interest on such obligations be, or continue to be, or would be but for certain provisions of the Code, excludable from gross income for federal income tax purposes.
It is the University's policy to comply with all applicable laws, regulations and contracts applicable to Bonds, including all Applicable Federal Law, to ensure that interest on the Bonds remains exempt from federal income tax. Unless otherwise approved by the University’s legal counsel, the University shall comply with the guidelines with respect to management contracts set forth in Revenue Procedure 97-13 and the guidelines with respect to research agreements set forth in Revenue Procedure 2007-47, as the same may be amended and supplemented from time to time.
Pre-Employment
Staff, Visitors & Applicants, General Public
08.05.01
The purpose of this policy is to define the University’s policy that ensures candidates are accurately represented to the University and no potential or actual conflict of interest exists to hire an employee.
Discrimination & Harassment
University All
01.45.04
The purpose of this Pregnancy Policy (“Policy”) is to advance Brown University’s (“Brown” or “the University”) goal of maintaining a living, learning, and working environment that respects the rights of individuals experiencing Pregnancy or Related Conditions, and which is free of sex-based discrimination, including discrimination based on Pregnancy or Related Conditions, Parental Status, Family Status, and/or Marital Status.
Sponsored Projects
Faculty, Staff, Students
10.15.01
The purpose of this policy is to establish the eligibility requirements for an individual to serve as a Principal Investigator (PI) on an externally sponsored project at Brown University and to ensure that sponsored projects are conducted by those who have the requisite training, skill, commitment, and resources, as well as the appropriate relationship to the University.
Privacy & Legal
University All, Visitors & Applicants, Other
01.50.02
This policy affirms Brown University’s (the University’s) commitment to ensuring that the privacy of Personal Information collected from and about its applicants, students, faculty, staff, donors, contractors, program participants, those who use its systems, tools and platforms, and others is respected. The University protects the privacy of Personal Information within its control in a manner consistent with applicable laws, regulations, and University policies.
Accounts Payable
Faculty, Staff, Students
07.15.11
The purpose of this policy is to define when and what types of prizes are permitted to be given and the tax implications thereof to ensure the University is in compliance with federal and state tax laws and regulations.
Employment
Staff
08.10.08
The University is committed to providing professional development for all staff members. The purpose of this policy is to ensure Brown University’s professional development resources are used to support the development of staff members.
General - G&A
University All, Visitors & Applicants, General Public
01.55.03
Arts
Faculty, Staff, Students, Other
02.40.02
The purpose of this policy is to provide clear standards and expectations for the growth, care, and use of the Brown University Public Art Collection, including the review, acquisition, acceptance, siting, maintenance and deaccessioning of public art.
Communications
Faculty, Staff, Students, University All, Visitors & Applicants, Other
01.25.02
The purpose of this policy is to affirm the values and standards for issuing institutional Public Statements on local, regional, global or national events, activities or issues originating beyond Brown University, and to provide guidance for the Brown community regarding protocols when Schools, Academic Units or Administrative Units within the University have an interest in issuing School or Unit-level messages on such activities, issues or events.
Information for Suppliers
University All, General Public
An official Purchase Order is the legal document that governs transactions and properly protects the department and University. The terms and conditions specify each party's rights and obligations.
Accounts Payable
Faculty, Staff, Students
07.15.12
The purpose of this policy is to establish the requirements to be issued and the responsibilities of using a University-issued credit card.
Accounts Payable
University All
07.15.05
The purpose of this policy is to establish the requirements for holding a Raffle at Brown University.
Library
University All
02.15.01
The purpose of this policy is to define how the Brown University Library re-evaluates and reappraises materials, and deaccessions them when deemed appropriate.
Research Integrity
University All
10.10.01
The purpose of this Policy is to establish the expectations of Brown University (“Brown” or “University”) with respect to the management, sharing, and retention of Research Data and Research Materials for projects conducted at the University, or with University resources, monetary or otherwise. As sponsors’ and publishers’ expectations of data sharing continue to evolve, so too must Brown researchers’ practices and commitment to ensuring transparency and replicability of research findings. As recipients of sponsored awards and stewards of public trust, Brown, its researchers, and other Brown personnel have responsibilities and rights concerning access, use, sharing, and maintenance of Research Data. Ultimately, any Research Data and Research Materials generated Brown researchers using University resources are owned by and therefore the responsibility of the University.
Academic Employment
Faculty, Staff
02.10.03
The purpose of this policy is to establish the rules and requirements followed by Brown University in granting sabbatical leave to members of the faculty.
General - IT
University All, Visitors & Applicants, Other
09.00.02
The use of desktops, laptops, mobile, and other Endpoint Devices (hereafter referred to as Endpoint Devices) are integral to a modern working environment. Many Endpoint Devices are increasingly mobile, which significantly increases the risk to the security of Brown University data both contained on and accessed by these devices. This policy addresses that risk by establishing the responsibilities of both Users and the Office of Information Technology (OIT) to maintain the security of University data that is stored, accessed, or transmitted via Endpoint Devices.
Discrimination & Harassment
University All, Visitors & Applicants
01.45.01
This policy prohibits Sexual Harassment, Gender-Based Harassment, Sexual Assault, Dating Violence, Domestic Violence, and Stalking, in addition to Sexual Exploitation and the Provision of Alcohol and/or Other Drugs for Purposes of Prohibited Conduct. This policy also prohibits Retaliation against an individual for making a Report of conduct prohibited under this policy or for participating in an investigation of an alleged violation of this policy.
Environmental Health and Safety
University All
General - IT
University All, Visitors & Applicants, Other
09.00.05
The Sponsored ID program provides limited access and services to approved Brown University partners, collaborators and vendors, who do not otherwise receive access to Brown University resources or formal Brown University credentials. This Sponsored ID Management Policy (Policy) defines requirements for requesting and management of Sponsored ID identities.
General
University All
07.25.01
Departments may reallocate funding from unspent budgeted staff positions to support compensation needs within their units.
Financial Services
Staff, Students
07.55.01
The purpose of this policy is to establish the proper handling of transactions and reporting related to the student account.
Conduct & Standards
Students
12.05.04
The purpose of this policy is to establish the University’s requirements and restrictions regarding alcohol and drug-use by students, both on and off campus, in accordance with Brown’s mission and federal, state, and local laws.
Student Services
Students
12.15.02
The purpose of this policy is to establish Brown’s commitment to providing optional Student Dental and Vision Insurance policies through a local carrier.
Student Services
Students
12.15.01
The purpose of this policy is to ensure students have adequate health insurance.