University Policies
All Policies
176 Policies
Faculty, Staff
The University has established an equipment capitalization policy in order to identify those items goods which will be treated as an expense in the University’s financial statements, and those items treated as an asset and depreciated over their useful lives. This policy exists to satisfy generally accepted accounting principles (GAAP), and the Federal Cost Principles for Educational Institutions (OMB Circular A-21), used in the management of federal grants and costs awarded to the University.
Staff
08.10.04
The purpose of this policy is to provide the duties and responsibilities for Brown University department heads and administrative staff regarding non-deferrable services and Essential Positions during Emergency and/or Administrative Closures.
University All, General Public
In keeping with Brown’s commitment to academic freedom and a spirit of free inquiry, all members of the Brown University campus community are free to advance and debate ideas, hold forums for discussion, and invite speakers of their choice to campus. These rights extend equally to all members of the campus community. This policy outlines the required protocol for events that have the potential for disruption (and therefore the potential for infringement on Brown’s commitment to academic freedom and free inquiry and/or threats to personal safety). It simultaneously guarantees the right of individuals and/or groups to dissent and even demonstrate in opposition in ways that treat others with respect and do not inhibit the expression or rights of others. The goal of the policy is to ensure that all voices can be heard.
Staff
08.10.02
The purpose of this policy is to define how Exempt Staff at Brown University will be paid.
University All
07.15.06
This policy states the requirements for Brown University faculty, staff, and students to be reimbursed for business-related expenses purchased with personal funds. These expenses can include, but are not limited to: travel, hospitality, and business-related purchases.
University All
10.10.16
The purpose of this policy is to ensure compliance with Export Controls, to heighten awareness and understanding of export control laws and regulations and their application in a university setting, and to describe University Personnel compliance responsibilities and institutional resources.
University All
01.25.04
This policy sets forth rules regarding University Units’ use of vendors that are part of the External Marketing Services Designated Vendor Program (the Program) of approved external vendors that provide Marketing Services and are knowledgeable about web accessibility standards; privacy laws related to photographing or disseminating images of individuals; the use of Brown’s logo and trademarked identity; and other associated University policies. The Program provides a list of external (i.e., third-party) vendors that the Office of University Communications (OUC) has approved to provide Marketing Services to Brown Units. Vendors approved through the Program are alternatives to working with one of the University’s internal marketing communications teams.
University All
01.25.01
This policy establishes the requirements for members of the Brown community to work with University-approved vendors for print projects sponsored by a Brown University academic or administrative unit, activity or program that meet the External Print Vendor Program criteria.
Faculty, Staff, Students, Visitors & Applicants
07.15.07
The purpose of this policy is to state the requirements for providing fellowships to Brown University students and scholars, as well as researchers and scholars unaffiliated with Brown.
University All
02.20.01
The Family Educational Rights and Privacy Act of 1974 (FERPA) provides Students certain rights of access, privacy, and protection of Education Records. This policy provides information relating to the rights of Students under FERPA and Brown University’s policies and procedures when complying with FERPA
Faculty, Staff, Students
The University uses employee fringe benefit rates to recover the actual cost of employee benefits from individual funding sources. The rate concept is to match a similar group of employees with the benefits provided to that group. While on an individual basis, an employee may not participate in all benefits, the use of benefit rates serves to apply an average percentage to all employees within the same group. Since these rates are applied to University grants and contracts, they are subject to annual audit by the Federal Government.
University All, Visitors & Applicants, General Public
01.15.01
Brown University strives to ensure that gifts are in amounts appropriate to carry out their specified use; that donor requirements and restrictions are acceptable to the University; that gifts are accepted and administered in a manner appropriate for a tax-exempt institution; and that the gifts enhance the reputation and standing of the University and do not compromise its mission. The purpose of this policy is to define the principles by which gifts will be accepted, repurposed, returned, or redirected, and the authority to do so on behalf of the University.
University All
03.00.03
The Brown University Gift Announcement Policy establishes requirements that ensure public announcements of philanthropic gifts to Brown align with established University protocols and policies for gift acceptance and reflect Brown’s principles for accepting gifts in support of its educational and research mission. This policy establishes that the final decision about a Public Announcement for any Gift to Brown will be made by the Division of Advancement in consultation with Brown’s central Office of University Communications.
Faculty, Staff, Students
07.15.04
This policy states the circumstances under which Gift Cards may be purchased and distributed, as well as the tax implications for recipients.
University All
07.15.08
The purpose of this policy is to state the requirements for using University funds to purchase and give Gifts to and make Donations on behalf of faculty, staff, and students, as well as volunteers and others outside of the University.
University All, Visitors & Applicants
12.05.01
This policy prohibits Hazing at Brown University (the University).
University All, Other
08.10.10
This policy sets forth the responsibilities of Brown University’s (the “Employer”) self-funded group health plans for notification of breaches of unsecured protected health information in accordance with the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”).
University All, Other
08.10.09
This policy sets forth the responsibilities of Brown University’s (the “Employer”) self-funded group health plans to protect the privacy of the plans’ protected health information in accordance with the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”), the plans’ policies on the use and disclosure of protected health information, and the plans’ policies on participant rights with respect to protected health information.
University All, Other
08.10.11
This policy sets forth the responsibilities Brown University’s (the “Employer”) self-funded group health plans to implement various security measures with respect to the plans’ electronic protected health information in accordance with the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”).
Staff
08.05.02
The purpose of this policy is to establish Brown’s hiring practices. Brown University encourages applications from a diverse Candidate pool, conducts fair and equitable recruitment processes and hires the best qualified Candidates for staff positions.
Staff
08.25.01
Brown University provides eligible staff with paid time off to observe holidays.
Faculty, Staff, Visitors & Applicants
07.15.09
The purpose of this policy is to define the circumstances under which honoraria may be paid.
University All
10.10.04
This Policy defines who is eligible to serve as a Principal Investigator (“PI”) on an Institutional Review Board Authorization Agreement (“IAA”), or an Exempt, Expedited, or Full Board human subjects research study that has been granted exemption (hereafter referred to as “approved”) by the Brown University Human Research Protection Program (“HRPP”) or that has been approved by the Brown University Institutional Review Board (“Brown IRB”).
Faculty, Staff, Students
01.25.03
This policy establishes standards for the use of still or motion images, whether print or digital, containing identifiable individuals in Brown communications for Marketing or Promotional Purposes, in accordance with state and federal privacy laws.
University All, Visitors & Applicants
04.10.01
This policy governs measures to be taken so as to ensure the integrity of Prospective Student Athletes (PSAs) supported in the University Admission process through verification of participation on a high school and/or club team prior to the Office of Admission rendering a decision on the PSA.
Faculty, Staff, Students, Other
09.00.08
Maintaining the security, confidentiality, integrity, and availability of Brown University Information Technology Resources and the Data contained within such resources is a responsibility shared by all users of those resources. This policy sets forth the requirements for managing and protecting Brown Information Technology Resources and the Data contained within such resources.
University All
10.10.38
The purpose of this policy is to provide the requirements and parameters with respect to the retirement of Non-Human Primates (NHPs) that have been used for research at Brown University (Brown NHPs).
University All
10.10.11
The purpose of this policy is to provide information to research teams, animal caregivers, veterinarians, and IACUC members on how to approach and manage food and fluid Regulation for rodents in a manner consistent with animal health and welfare standards.
University All
10.10.23
The purpose of this policy is to ensure IACUC protocols are prepared and approved in accordance with requirements for assigning United States Department of Agriculture (USDA)-covered species and species used under Department of Defense (DoD) and the Office of Naval Research (ONR) funded protocols to Pain and Distress categories.
University All
10.10.14
The purpose of this policy is to provide guidelines for tumor implantation and monitoring for rodents inoculated with Neoplastic cells or toxic agents and for rodents that are genetically predisposed to develop tumors.
University All
10.10.26
The purpose of this policy is to advise researchers regarding the appropriate use of single housing of animals as an exception to standard Social Housing practices.
University All
10.10.02
This Policy describes when Institutional Review Board (IRB) members or consultants engaged by the IRB have a Conflict of Interest; sets forth the procedures that must be followed for disclosure, recusal, and exclusion; and governs IRB review of research when an IRB member has or may have a Conflict of Interest. Federal regulations do not permit IRB members or consultants of the IRB to participate in the review of research in which they have a conflicting interest, except to provide information requested by the IRB. This requirement helps to ensure that financial or other interests do not compromise the rights and welfare of human research subjects.
University All
10.10.24
The Brown University Human Research Protection Program (HRPP) and Institutional Review Board (IRB) require that individuals responsible for the conduct of human subjects research activities under a Brown HRPP or Brown IRB approved human research application receive appropriate education and training to ensure the protection of human research participants. The purpose of this policy is to define the required education and training requirements.
University All
10.10.27
The purpose of this policy is to describe the process and responsibilities for reporting and reviewing events that meet reporting criteria and occur in the context of a human subjects research study approved by the Brown University Institutional Review Board (IRB) or Human Research Protection Program (HRPP).
University All, General Public, Visitors & Applicants
There are occasions where Brown University grants permission to use University space for non-business and non-political purposes. This policy governs the use of space in these situations.
University All
08.05.03
This policy provides for the reimbursement of expenses for candidates traveling at least 100 miles one way, to interview for full-time, exempt and non-exempt staff positions, which have been advertised.
University All
08.30.02
This policy governs situations regarding Employee Notice (notice) or separation pay to a staff employee whose employment has been terminated. It also provides a schedule regarding separation pay to a staff employee whose employment with the University has been terminated (except for layoff or reduction in force).
Staff
08.25.02
Brown University supports employees in need of requesting extended time out of work for medical and personal reasons. This policy explains the various leave of absence types available to staff.
University All, Other
01.50.01
The purpose of this policy is to set forth the procedures that the University will follow when records must be preserved, and the obligations of University employees to preserve records in these circumstances.
Faculty, Staff, Students
10.10.39
The purpose of this policy is to maintain the integrity of Research conducted at or under the auspices of Brown University. This policy establishes the University’s compliance framework for the requirements set forth in section 10632 of the CHIPS and Science Act of 2022, Pub. L. No. 117-167, 136 Stat. 1366 (codified at 42 U.S.C. § 19232) related to participation in Malign Foreign Talent Recruitment Programs.
University All
The University has established this policy to provide guidelines governing the management of restricted gifts which include endowment and current-use gifts.
Faculty, Staff
08.05.08
Brown University will cover the cost of Reasonable Moving Expenses associated with moving household and personal effects for eligible Newly Hired faculty and staff.
University All
01.15.02
The purpose of this policy is to define how Brown University manages and approves proposals for the naming or renaming of a University building, space, program, or position in honor of a donor, individual, organization or entity.
Staff
08.10.03
The purpose of this policy is to define how Non-Exempt Staff at Brown University will be paid.
University All
8.15.06
This policy supports the mission of the University by establishing an environment free from bias, conflict, or inequitable treatment and the pursuit of academic freedom and research. Additionally, this policy serves to uphold the University’s high standards of professional and ethical conduct, specifically with respect to interpersonal relationships.
University All
08.15.07
Brown prohibits Retaliation against employees who make Good Faith Reports of potential violations of laws, regulations, or a University policy. The University recognizes that employees who report violations must be free from fear of Retaliation in support of the University’s mission.