University Policies
All Policies
182 Policies
University All, Other
11.05.04
This policy establishes the requirements for workplace safety and reporting. Brown University is committed to protecting the environment and maintaining a safe and healthy campus and workplace. Brown adheres to the following principles:
• Comply with applicable federal and state environmental and safety laws and regulations.
• Eliminate and/or control potential hazards to students, faculty, staff, visitors, and the community.
• Require those who do business with Brown and those approved to use University facilities to perform activities in a manner that adheres to applicable environmental and safety laws, regulations, and University policies.
• Comply with applicable federal and state environmental and safety laws and regulations.
• Eliminate and/or control potential hazards to students, faculty, staff, visitors, and the community.
• Require those who do business with Brown and those approved to use University facilities to perform activities in a manner that adheres to applicable environmental and safety laws, regulations, and University policies.
Faculty, Staff
The University has established an equipment capitalization policy in order to identify those items goods which will be treated as an expense in the University’s financial statements, and those items treated as an asset and depreciated over their useful lives. This policy exists to satisfy generally accepted accounting principles (GAAP), and the Federal Cost Principles for Educational Institutions (OMB Circular A-21), used in the management of federal grants and costs awarded to the University.
Staff
08.10.04
The purpose of this policy is to provide the duties and responsibilities for Brown University department heads and administrative staff regarding non-deferrable services and Essential Positions during Emergency and/or Administrative Closures.
University All, General Public
In keeping with Brown’s commitment to academic freedom and a spirit of free inquiry, all members of the Brown University campus community are free to advance and debate ideas, hold forums for discussion, and invite speakers of their choice to campus. These rights extend equally to all members of the campus community. This policy outlines the required protocol for events that have the potential for disruption (and therefore the potential for infringement on Brown’s commitment to academic freedom and free inquiry and/or threats to personal safety). It simultaneously guarantees the right of individuals and/or groups to dissent and even demonstrate in opposition in ways that treat others with respect and do not inhibit the expression or rights of others. The goal of the policy is to ensure that all voices can be heard.
Staff
08.10.02
The purpose of this policy is to define how Exempt Staff at Brown University will be paid.
University All
07.15.06
This policy states the requirements for Brown University faculty, staff, and students to be reimbursed for business-related expenses purchased with personal funds. These expenses can include, but are not limited to: travel, hospitality, and business-related purchases.
University All
10.10.16
The purpose of this policy is to ensure compliance with Export Controls, to heighten awareness and understanding of export control laws and regulations and their application in a university setting, and to describe University Personnel compliance responsibilities and institutional resources.
University All
01.25.04
This policy sets forth rules regarding University Units’ use of vendors that are part of the External Marketing Services Designated Vendor Program (the Program) of approved external vendors that provide Marketing Services and are knowledgeable about web accessibility standards; privacy laws related to photographing or disseminating images of individuals; the use of Brown’s logo and trademarked identity; and other associated University policies. The Program provides a list of external (i.e., third-party) vendors that the Office of University Communications (OUC) has approved to provide Marketing Services to Brown Units. Vendors approved through the Program are alternatives to working with one of the University’s internal marketing communications teams.
University All
01.25.01
This policy establishes the requirements for members of the Brown community to work with University-approved vendors for print projects sponsored by a Brown University academic or administrative unit, activity or program that meet the External Print Vendor Program criteria.
Faculty
02.10.06
The purpose of this policy is to establish the criteria and limits for Brown University to cover the cost of Reasonable Moving Expenses for eligible Newly Hired faculty.
Faculty
02.10.05
The purpose of this policy is to establish how Brown assesses, reviews, and imposes certain disciplinary action in response to a report of a Faculty member’s possible violation of the University Code of Conduct, the Statement on Faculty Responsibilities, or any other applicable University policy or law. Such disciplinary action shall not include action taken by Department Chairs (including Program, Center and Institute Directors) in the normal course of academic operations, such as, but not limited to: teaching and course assignments, space and office allocations, departmental funding, committee assignments, and participation in departmental activities and operations. Members of the Faculty who believe such determinations or action have been unjustly taken may seek review from the Committee on Grievance and Procedural Integrity.
Faculty, Staff, Students, Visitors & Applicants
07.15.07
The purpose of this policy is to state the requirements for providing fellowships to Brown University students and scholars, as well as researchers and scholars unaffiliated with Brown.
University All
02.20.01
The Family Educational Rights and Privacy Act of 1974 (FERPA) provides Students certain rights of access, privacy, and protection of Education Records. This policy provides information relating to the rights of Students under FERPA and Brown University’s policies and procedures when complying with FERPA
Faculty, Staff, Students
07.10.03
The purpose of this policy is to provide information to assist in budgeting fringe benefit costs for sponsored programs and other operating accounts chargeable for fringe benefits.
University All, Visitors & Applicants, General Public
01.15.01
Brown University strives to ensure that gifts are in amounts appropriate to carry out their specified use; that donor requirements and restrictions are acceptable to the University; that gifts are accepted and administered in a manner appropriate for a tax-exempt institution; and that the gifts enhance the reputation and standing of the University and do not compromise its mission. The purpose of this policy is to define the principles by which gifts will be accepted, repurposed, returned, or redirected, and the authority to do so on behalf of the University.
University All
03.00.03
The Brown University Gift Announcement Policy establishes requirements that ensure public announcements of philanthropic gifts to Brown align with established University protocols and policies for gift acceptance and reflect Brown’s principles for accepting gifts in support of its educational and research mission. This policy establishes that the final decision about a Public Announcement for any Gift to Brown will be made by the Division of Advancement in consultation with Brown’s central Office of University Communications.
Faculty, Staff, Students
07.15.04
This policy states the circumstances under which Gift Cards may be purchased and distributed, as well as the tax implications for recipients.
University All
07.15.08
The purpose of this policy is to state the requirements for using University funds to purchase and give Gifts to and make Donations on behalf of faculty, staff, and students, as well as volunteers and others outside of the University.
Students
02.25.04
The purpose of this policy is to establish criteria and requirements for medical students to appeal grades and evaluations.
University All, Other
08.10.10
This policy sets forth the responsibilities of Brown University’s (the “Employer”) self-funded group health plans for notification of breaches of unsecured protected health information in accordance with the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”).
University All, Other
08.10.09
This policy sets forth the responsibilities of Brown University’s (the “Employer”) self-funded group health plans to protect the privacy of the plans’ protected health information in accordance with the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”), the plans’ policies on the use and disclosure of protected health information, and the plans’ policies on participant rights with respect to protected health information.
University All, Other
08.10.11
This policy sets forth the responsibilities Brown University’s (the “Employer”) self-funded group health plans to implement various security measures with respect to the plans’ electronic protected health information in accordance with the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”).
Staff
08.05.02
The purpose of this policy is to establish Brown’s hiring practices. Brown University encourages applications from a diverse Candidate pool, conducts fair and equitable recruitment processes and hires the best qualified Candidates for staff positions.
Staff
08.25.01
Brown University provides eligible staff with paid time off to observe holidays.
Faculty, Staff, Visitors & Applicants
07.15.09
The purpose of this policy is to define the circumstances under which honoraria may be paid.
University All
10.10.04
This Policy defines who is eligible to serve as a Principal Investigator (“PI”) on an Institutional Review Board Authorization Agreement (“IAA”), or an Exempt, Expedited, or Full Board human subjects research study that has been granted exemption (hereafter referred to as “approved”) by the Brown University Human Research Protection Program (“HRPP”) or that has been approved by the Brown University Institutional Review Board (“Brown IRB”).
Faculty, Staff, Students
01.25.03
This policy establishes standards for the use of still or motion images, whether print or digital, containing identifiable individuals in Brown communications for Marketing or Promotional Purposes, in accordance with state and federal privacy laws.
University All, Visitors & Applicants
04.10.01
This policy governs measures to be taken so as to ensure the integrity of Prospective Student Athletes (PSAs) supported in the University Admission process through verification of participation on a high school and/or club team prior to the Office of Admission rendering a decision on the PSA.
Faculty, Staff, Students, Other
09.00.08
Maintaining the security, confidentiality, integrity, and availability of Brown University Information Technology Resources and the Data contained within such resources is a responsibility shared by all users of those resources. This policy sets forth the requirements for managing and protecting Brown Information Technology Resources and the Data contained within such resources.
University All
10.10.38
The purpose of this policy is to provide the requirements and parameters with respect to the retirement of Non-Human Primates (NHPs) that have been used for research at Brown University (Brown NHPs).
Faculty, Staff, Students
10.10.42
The purpose of this policy is to provide requirements and parameters for the adoption of animals that have been involved in or intended for research at Brown University (Brown research animals).
University All
10.10.24
The Brown University Human Research Protection Program (HRPP) and Institutional Review Board (IRB) require that individuals responsible for the conduct of human subjects research activities under a Brown HRPP or Brown IRB approved human research application receive appropriate education and training to ensure the protection of human research participants. The purpose of this policy is to define the required education and training requirements.
University All
10.10.27
The purpose of this policy is to describe the process and responsibilities for reporting and reviewing events that meet reporting criteria and occur in the context of a human subjects research study approved by the Brown University Institutional Review Board (IRB) or Human Research Protection Program (HRPP).
Faculty, Staff, Students, General Public, University All
07.30.02
This policy sets the minimum coverage levels for specific types of insurance that Suppliers of goods and services must maintain. Suppliers, at their own cost and expense, must obtain and maintain in force during the term of their work for Brown University, the insurance coverage listed below.
University All
08.05.03
This policy provides for the reimbursement of expenses for candidates traveling at least 100 miles one way, to interview for full-time, exempt and non-exempt staff positions, which have been advertised.
University All
08.30.02
This policy governs situations regarding Employee Notice (notice) or separation pay to a staff employee whose employment has been terminated. It also provides a schedule regarding separation pay to a staff employee whose employment with the University has been terminated (except for layoff or reduction in force).
Staff
08.25.02
Brown University supports employees in need of requesting extended time out of work for medical and personal reasons. This policy explains the various leave of absence types available to staff.
University All, Other
01.50.01
The purpose of this policy is to set forth the procedures that the University will follow when records must be preserved, and the obligations of University employees to preserve records in these circumstances.
Faculty, Staff, Students
10.10.39
The purpose of this policy is to maintain the integrity of Research conducted at or under the auspices of Brown University. This policy establishes the University’s compliance framework for the requirements set forth in section 10632 of the CHIPS and Science Act of 2022, Pub. L. No. 117-167, 136 Stat. 1366 (codified at 42 U.S.C. § 19232) related to participation in Malign Foreign Talent Recruitment Programs.
Students
02.25.05
The purpose of this policy is to recognize students who partially complete medical school education but are unable to complete all years of medical school training for various reasons at The Warren Alpert Medical School of Brown University (“The Warren Alpert Medical School”).
Faculty, Students, Other, General Public
02.25.03
The purpose of this policy is to establish rules and requirements for accepting medical students applying to transfer to The Warren Alpert Medical School of Brown University (the “Medical School” or “The Warren Alpert Medical School”).
Staff
8.25.05
Brown University supports employees who may need to take a leave of absence to satisfy military obligations or call to active duty. This policy outlines legal requirements under Uniform Services Employment and Reemployment Rights Act (USERRA) and provides guidance for employees who may need to take a leave of absence.
University All, Visitors & Applicants, General Public
01.55.04
The purpose of this policy is to establish the requirements for the appropriate supervision and protection of Minors participating in Minors Activities.
Faculty, Staff
08.05.08
Brown University will cover the cost of Reasonable Moving Expenses associated with moving household and personal effects for eligible Newly Hired faculty and staff.
University All
01.15.02
The purpose of this policy is to define how Brown University manages and approves proposals for the naming or renaming of a University building, space, program, or position in honor of a donor, individual, organization or entity.
Staff
08.10.03
The purpose of this policy is to define how Non-Exempt Staff at Brown University will be paid.
University All
8.15.06
This policy supports the mission of the University by establishing an environment free from bias, conflict, or inequitable treatment and the pursuit of academic freedom and research. Additionally, this policy serves to uphold the University’s high standards of professional and ethical conduct, specifically with respect to interpersonal relationships.