The following policies are reflective of the general terms and conditions of employment, benefits, salary administration and services available to staff holding exempt positions (not including faculty) and staff holding nonexempt positions who are not covered by collective bargaining agreements at Brown University.

The purpose of this policy is to provide guidance on establishing, maintaining and accounting for Academic Service Centers in accordance with Brown University policy and federal regulations. The intended audience is faculty, students and staff at Brown University involved in the operation of an academic service center. While users are primarily the research community, it is not uncommon for service centers to provide services for instructional purposes as well.

Brown University encourages members of the news media to share news about our community of teaching, research, scholarship and innovative education. Both in principle and as a matter of legal responsibility, we respect the privacy of students, faculty and staff.

This policy exists to set minimum coverage levels of specific types of insurance by University suppliers of goods and services.  Suppliers, at their own cost and expense, shall obtain and maintain in force during the term of their work for Brown University,  the insurance coverage listed below.

In keeping with Brown’s commitment to diversity and inclusion, the University aims to ensure the information on its websites is available to the broadest possible audience. This policy establishes accessibility standards to ensure access to the University’s web and online content, regardless of an individual’s physical or developmental abilities. Brown endeavors to have its websites comply with the Americans with Disabilities Act of 1990, as amended, and Section 504 of the Rehabilitation Act of 1973, as amended.

As a higher education institution dedicated to educating its students in a residential setting, Brown University rarely permits the use of its campus or facilities for commercial filming or photography.

Only in exceptional cases will such requests be granted when it is clear that doing so will not disrupt the activities or operations of the University, and will not jeopardize the privacy of members of our campus community.

The Brown University policy on competitive bids and quotes provides guidance to ensure that all procurement activity meets applicable regulatory requirements and that the University maintains a competitive sourcing environment.

The University’s procurement policy is intended to be consistent with the Generally Accepted Accounting Practices (GAAP), Uniform Administrative Requirements, Cost Principals and Audit Requirements for Federal Awards Found at 2 CFR 200, and the Federal Acquisition Regulation (FAR) and other regulations governing the use of federal funds.

The purpose of this policy is to provide guidance on the proper disposition of surplus University property. 

The University provides staff with an Employment Identification Card (Brown Card). Employees with valid Brown Cards are entitled to use a variety of campus services. 

Environmental impact should be considered in purchasing decisions, when appropriate. 

The University has established an equipment capitalization policy in order to identify those items goods which will be treated as an expense in the University’s financial statements, and those items treated as an asset and depreciated over their useful lives.  This policy exists to satisfy generally accepted accounting principles (GAAP), and the Federal Cost Principles for Educational Institutions (OMB Circular A-21), used  in the management of federal grants and costs awarded to the University.

In keeping with Brown’s commitment to academic freedom and a spirit of free inquiry, all members of the Brown University campus community are free to advance and debate ideas, hold forums for discussion, and invite speakers of their choice to campus. These rights extend equally to all members of the campus community. This policy outlines the required protocol for events that have the potential for disruption (and therefore the potential for infringement on Brown’s commitment to academic freedom and free inquiry and/or threats to personal safety). It simultaneously guarantees the right of individuals and/or groups to dissent and even demonstrate in opposition in ways that treat others with respect and do not inhibit the expression or rights of others. The goal of the policy is to ensure that all voices can be heard.