The purpose of this policy is to define how Brown University approves and administers requests for anonymity as it relates to gifts to the University.

This policy applies to the Corporation of Brown University (the Corporation), the President, the Senior Vice President (SVP) for Advancement, and any member of the Brown University community who engages in the solicitation, administration and/or stewardship of gifts.

The University may publicly recognize donors in donor recognition vehicles produced by the University, including print, spoken, broadcast, and/or online media. Donors may seek to remain anonymous. To that end, the University offers two levels of anonymity, public and institutional, dependent on the desires of the donor balanced with the obligations of the University to comply with its Gift Acceptance Policy. As a condition of employment, all Brown University employees must sign a Code of Conduct statement that contains a provision on confidentiality and privacy of information. Furthermore, they are required to sign confidentiality agreements as a prerequisite to accessing systems containing donor information. Donors should be aware that complete confidentiality is not permitted as a limited number of employees approved by the SVP of Advancement will be provided with the minimum level of access to gift and donor information required to conduct University business to process the gift. In addition, the President and the Chancellor may confer with the Advisory and Executive Committee of the Corporation to evaluate the request for confidentiality based on the principles enumerated in the Gift Acceptance Policy. There is no guarantee that a request for anonymity will be granted.

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All individuals to whom this policy applies are responsible for becoming familiar with and following this policy. University supervisors are responsible for promoting the understanding of this policy and for taking appropriate steps to help ensure compliance with it.

Failure to comply with this and related policies is subject to disciplinary action, up to and including suspension without pay, or termination of employment or association with the University, in accordance with applicable (e.g., staff, faculty, student) disciplinary procedures.

Brown University is a community in which employees are encouraged to share workplace concerns with University leadership. Additionally, Brown’s Anonymous Reporting Hotline allows anonymous and confidential reporting on matters of concern online or by phone (877-318-9184).

The following information complements and supplements this document. The information is intended to help explain this policy and is not an all-inclusive list of policies, procedures, laws and requirements.