University Policies
Policy Contact
Jeanne Hebert Director, Strategic Purchasing, Contracts & Insurance Email 401-863-3366 

Property & Liability Insurance

Introduction

Based on an institutional assessment of the potential for losses and the cost to insure against a loss, Brown University purchases Property and Liability Insurance for all University related needs.

Policy Statement

The Office of Strategic Purchasing, Contracts & Insurance, on behalf of the University, is authorized to purchase property, liability and other non-employee benefit insurance for general and specific risks. When a specific insurance coverage is required for an activity, department, or sponsored project, Strategic Purchasing, Contracts & Insurance staff will work with the department to secure the needed insurance coverage.  Individual departments may not purchase separate insurance policies without prior consultation with Strategic Purchasing, Contracts & Insurance.

 Departments will be directly charged for:

  • Annual insurance premiums for auto insurance if vehicles are assigned to the department or vehicles are rented on a routine basis.
  • Deductibles associated with certain specific types of insurable losses (theft, property damage, damage related to auto claims).
  • Premiums for insurance policies purchased to cover specific activities or events

Departments must notify Strategic Purchasing, Contracts & Insurance within 48 hours of any injury or property damage occurrence. Departments are responsible for cooperating in the settlement of claims.

Definitions

Property Insurance:  Insurance that covers the cost to repair or replace University-owned property, and extra expenses (cleanup and repair labor, materials, etc.) arising from an insured loss. Covered Property includes University owned buildings and items such as furniture, fixtures, machinery and equipment.

General Liability:  Insurance that covers damages and legal defense costs for bodily injury or property damage to third parties for which the University is legally responsible.

Automobile Liability:  Insurance that provides coverage for third-party bodily injury or property damage in a claim arising from the ownership or use of vehicles the University owns, leases, hires, or rents for use Brown University business.

Professional Liability:  Insurance that provides coverage for legal liability arising out of errors and omissions while providing professional services.

Responsibilities

Office of Strategic Purchasing, Contracts & Insurance:

  • Coordinates all property and casualty insurance for the University.
  • Arranges for the purchase of commercial insurance policies
  • Manages all retained or self-insured programs for property and liability insurance
  • Identifies and evaluates risks, purchases insurance as appropriate and processes claims.

University Departments:

  • Engage Strategic Purchasing, Contracts & Insurance for any special needs insurance coverage.
  • Files notices of injury or property damage with Strategic Purchasing, Contracts & Insurance. Reports property claims to Strategic Purchasing, Contracts & Insurance within 48 hours of the accident.

Employees:

  • Notify Strategic Purchasing, Contracts & Insurance when the University is required to provide insurance for borrowed equipment or items on loan to the University.
  • Report accidents if using vehicles on University business (See also safeDRIVE)

Related Information

Employee and student personal property is not insured by the University insurance program.

Policy Owner

Approved By
Director, Strategic Purchasing, Contracts & Insurance
Contact Info
Jeanne Hebert Director, Strategic Purchasing, Contracts & Insurance Email 401-863-3366 

Policy Last Reviewed